Sales Tax Report – SubscriptionFlow

Sales-Tax Report

Creating a ‘New Tax’

Login to SubscriptionFlow to access your admin dashboard. Then click on the gear-icon ie ‘Administration Settings’ in the left-hand side panel.

Then click on ‘Taxes’ under the Billing Section.

Next, you will be redirected to the Taxes Settings.

Here, click on ‘New Tax’.

Following that, a new pop-up window will appear, prompting you to fill out essential details such as Tax Engine, Tax Code Name, and Tax Rate.

In this guide, we've chosen the 'Subscription Flow Taxes' option for the 'Tax Engine' category. Following that, we've assigned a name to the tax, using 'Registration charges' as the 'Tax Code Name'. Lastly, we've set the tax rate to 10%. If you prefer this tax to be compounded, simply click on the checkbox.

If you wish for this tax to be compounded, you can do so by clicking on the checkbox.

Once you have filled out the details, click on the ‘Save’ button.

After clicking the ‘Save’ button, a green pop-up notification will appear in the top right-hand corner of the screen, indicating that the 'New Tax' has been successfully saved.

Creating a ‘Product’

Note: There is no need to create a new product and plan each time you add a new tax to the system. You can also incorporate the new tax into existing products and plans by editing them.

1. Next, you have the option to either create a new product to which the tax will be applicable or apply the tax to an existing product. For this guide, we will walk you through the process of creating a new product to which the tax will be applied.

After adding a 'New Tax,' proceed by clicking on 'Products' in the Navigation Bar on the left-hand side of the screen.

Once you click on ‘Products’ then you will be redirected to the ‘All Products’ page.

2- Next, click on ‘Create Product’.

3. Subsequently, you will be redirected to a new page where you can set up the name and price for your new product.

In this guide, we have opted for the flat-fee pricing model under the recurring charge category.

Next, select the 'monthly' option, indicating that customers will be billed monthly for this product. Once finished, click on the 'Next' button.

4. Next, provide the name, list price, tax mode, and tax code for the new product.

At this point, you will see the newly created tax ('Registration Charges') appearing in the Tax Code category. You have the option to designate the tax as 'Tax Inclusive' or 'Tax Exclusive.' Opting for the 'Tax Inclusive' category means the total final price of the product will be $50, inclusive of taxes. On the other hand, choosing the 'Tax Exclusive' category will result in a total final price of $55, with taxes added as an additional charge.

Once the details have been filled out, click on the ‘Save’ button.

5- Next, click on the ‘Save Pricing’ button.

6- Following that, you will be redirected to a new page containing all the details of the newly created product.

7. To view the new product you just created, you can click on 'Products' in the Navigation Bar on the left-hand side of the screen and access it from the 'All Products' list.

Creating a ‘Customer’

1- Next, click on ‘Customers’ in the Navigation Bar present on the left-hand side of the screen.

2- Next, you will be redirected to an ‘All Customers’ page.

3- Next, click on the ‘Create Customer’ button.

4. Subsequently, a pop-up window will appear, prompting you to fill in customer details such as their name, email address, home address, and billing information.

Once the details have been filled in, click on the ‘Save’ button.

5. After clicking the ‘Save’ button, a green pop-up notification will appear in the top right-hand corner of the screen, indicating that the new customer's details have been successfully saved.

6. Subsequently, you will be redirected to the customer's information.

Note: The customer's status will automatically transition from 'Inactive' to 'Active' after a few seconds. To observe this change in the 'Portal Status,' be sure to refresh the page.

7. Next, click on ‘New Subscription’.

Following that, you will be redirected to a new page where you can input details for the new subscription. You will need to select the subscription cycle start date and end date, which includes choosing between the 'Termed' Subscription option or the 'Evergreen' subscription option.

8. Next, you have to choose the product and plan for the subscription.

Click on the drop-down menu to view all the available products in the list.

In this step, select the 'Sales Tax Product (test)' product that we created earlier..

Next, click on the drop-down menu to view the available plans.

Here, we will select the plan for this subscription.

Next, click on the ‘Save’ button.

9. After clicking the 'Save' button, a pop-up window will appear, prompting you to confirm the display name for the subscription. You have the option to edit it if necessary. If no changes are needed, click on the 'Continue' button to proceed with saving the subscription.

Viewing an ‘Invoice’

1. After creating the product, plan, subscription, and customer, navigate to the customer database and open the customer's information that you just created. Scroll down and click on 'Invoices' to view the invoice generated for the Subscription Plan for the customer.

2. Open the invoice in a new tab to explore the details of the tax applied to the subscription.

You can also view the Tax Breakdown under this section.

View ‘Sales Tax Report’

1- Login to SubscriptionFlow to access your admin dashboard. Then click on 'Reports' in the left-hand side panel.

Next, you will be redirected to the Reports Page.

2. Next, click on ‘Sales Tax’ under the ‘Tax’ category.

3- At this point, you will see the 'Sales Tax' report generated from the subscription, which includes details about the applied tax. Additionally, you have the option to click on 'Customize Report' to modify the dates for the report.

You can also scroll down to view details such as customer name, transaction amount, date paid, and transaction name included in the Sales Tax report.

4- Click on the ‘Export’ button to export the Sales Tax report.

After clicking the 'Export' button, a green pop-up notification will appear in the top right-hand corner of the screen, indicating that the report has been added to the export queue.